KS Kinetic Privacy Policy
Last updated: August 2026
KS Kinetic respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how KS Kinetic collects, uses, stores and protects personal information when you visit our website, contact us, enquire about our services or become a client.
1. Who we are
KS Kinetic is operated by Kyra Stone.
For the purposes of data protection legislation, KS Kinetic is the data controller responsible for the personal information we collect and use.
Business name: KS Kinetic
Data controller: Kyra Stone
Email: trainwithks.kinetic@gmail.com
Website: www.kskinetic.co.uk
2. What information we collect
Depending on how you interact with KS Kinetic, we may collect the following types of information.
Information you provide to us:
- Name
- Email address
- Telephone number
- Information contained in your enquiry
- Preferred session times
- Information about the services you are interested in
- Information you provide when completing forms or becoming a client
Client and session information (if you become a client):
- Training goals
- Relevant fitness information
- Exercise history
- Information about injuries or physical limitations
- Relevant health information
- Emergency contact details
- Information contained in health screening or PAR-Q forms
Health information is treated as special category personal data and will only be collected and used where necessary and in accordance with applicable data protection requirements.
Website information:
When you use our website, certain technical information may be collected automatically, such as:
- IP address
- Browser and device information
- Pages visited
- General website usage information
- Information collected through cookies or similar technologies
The information collected will depend on the features and services enabled on our Wix website.
3. How we collect your information
We may collect personal information when you:
- Submit an enquiry through our website
- Contact us by email, telephone or social media
- Enquire about or book a session
- Complete a client or health screening form
- Become a KS Kinetic client
- Communicate with us about your sessions
- Visit or interact with our website
We will normally collect information directly from you.
4. How we use your information
We may use your information to:
- Respond to enquiries
- Arrange and manage sessions
- Provide Personal Training
- Provide Athletic Development sessions
- Provide Sports Massage
- Understand your goals and requirements
- Carry out appropriate health and safety screening
- Tailor sessions to your needs
- Communicate with you about your sessions
- Manage payments and administration
- Maintain appropriate client records
- Meet legal, insurance or safeguarding obligations
- Improve our services and website
- Respond to questions, complaints or requests
We will only use your personal information for purposes that are compatible with the reason it was collected.
5. Our lawful basis for using your information
Data protection law requires us to have a lawful basis for processing personal information. Depending on the circumstances, KS Kinetic may rely on:
Contract
We may process your information where it is necessary to provide services you have requested or to take steps at your request before providing those services.
Legal obligation
We may process information where necessary to comply with a legal or regulatory requirement.
Legitimate interests
We may process information where it is necessary for our legitimate business interests, provided those interests do not override your rights and freedoms. For example, this may include managing enquiries, maintaining appropriate business records and improving our services.
Consent
Where consent is the appropriate lawful basis, we will ask for your consent and explain what you are consenting to. You can withdraw consent at any time where we rely on consent as our lawful basis.
6. Health information
Some KS Kinetic services may require information about your health, injuries, physical limitations or other relevant medical information so that sessions can be delivered safely and appropriately.
Health information is special category data and requires additional protection. We will only collect information that is relevant and necessary for the service being provided.
Where explicit consent is required for processing health information, we will obtain it separately and clearly.
We will not ask you to provide more health information than is reasonably necessary for the purpose for which it is collected.
7. Children's information
KS Kinetic may provide Athletic Development sessions to children and young people.
Where we collect information relating to a child or young person, we will only collect information that is necessary for providing the service, safety, administration and appropriate safeguarding.
We will take particular care to ensure that privacy information is clear and understandable.
Where appropriate, we may communicate with a parent or guardian regarding sessions, bookings, consent, health information and other relevant matters.
8. Who we share your information with
We do not sell or rent your personal information.
We may share information where necessary with trusted service providers who help us operate KS Kinetic, for example:
Website and hosting providers
Booking or payment providers
Email or communication providers
Professional advisers
Insurance providers where necessary
Relevant authorities where we are legally required to do so
Where third-party providers process personal information on our behalf, we will take appropriate steps to ensure that your information is handled securely and in accordance with applicable data protection requirements.
9. Wix and third-party services
Our website is hosted and operated using Wix.
Wix and other third-party services used on our website may process certain information in order to provide website, hosting, security, analytics, communication or other functionality.
The information processed will depend on the features we use on the website.
You can find further information about Wix's own privacy practices in its privacy documentation.
10. Social media
KS Kinetic may have social media pages, including Instagram, Facebook and LinkedIn.
If you interact with KS Kinetic through social media, the relevant social media platform may collect and process your personal information under its own privacy policy.
We recommend reviewing the privacy settings and privacy policy of the relevant platform.
11. Cookies
Our website may use cookies and similar technologies.
Cookies may be used to:
Make the website function correctly
Improve website performance
Understand how visitors use the website
Remember preferences
Support website security and functionality
Where applicable, non-essential cookies will only be used in accordance with applicable cookie and data protection requirements.
You can manage cookie preferences through the options provided on our website and through your browser settings.
12. How we protect your information
We take reasonable technical and organisational measures to protect personal information from:
Unauthorised access
Loss
Misuse
Alteration
Unauthorised disclosure
Access to client information will be limited to information that is reasonably required for the relevant business purpose.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
13. How long we keep your information
We only keep personal information for as long as reasonably necessary for the purposes for which it was collected, including any legal, accounting, insurance or safeguarding requirements.
Different types of information may therefore be retained for different periods.
When information is no longer required, we will securely delete or dispose of it where appropriate.
14. Your data protection rights
Depending on the circumstances, you have rights under data protection law, including the right to:
Request access to the personal information we hold about you
Ask us to correct inaccurate or incomplete information
Ask us to delete your information where there is no good reason for us to continue holding it
Ask us to restrict how we use your information in certain circumstances
Object to certain processing
Request the transfer of certain information to another organisation
Withdraw consent where we rely on consent as our lawful basis
These rights are subject to certain legal exceptions and conditions.
If you would like to exercise a data protection right, please contact us using the details below.
15. How to make a request
To make a request about your personal information, please contact:
Kyra Stone
KS Kinetic
Email: trainwithks.kinetic@gmail.com
Please provide enough information for us to understand your request and identify the information concerned.
We may need to verify your identity before responding to a request.
16. Marketing communications
We may occasionally contact you about KS Kinetic services, events or updates where permitted by law.
Where marketing consent is required, we will ask for it separately.
You can unsubscribe from marketing communications at any time by contacting us or using the unsubscribe option provided in the relevant communication.
17. Data breaches
If we become aware of a personal data breach, we will assess the incident and take appropriate action in accordance with applicable data protection requirements.
Where required by law, we will notify the Information Commissioner's Office and/or affected individuals.
18. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, website, technology or legal requirements.
The latest version will be published on this page with the date it was last updated.
19. Complaints
If you have concerns about how KS Kinetic has handled your personal information, please contact us first so that we can try to resolve the issue.
You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).
Information Commissioner's Office
Website: https://ico.org.uk/
20. Contact us
If you have any questions about this Privacy Policy or how KS Kinetic handles your personal information, please contact:
KS Kinetic
Kyra Stone
Email: trainwithks.kinetic@gmail.com
Last updated: August 2026